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Bylaws

Willow Glen Garden Club Bylaws


Willow Glen Garden Club Bylaws were legally approved by the Willow Glen Garden Club membership/governing body July 12, 2022

Article I – NAME AND AFFILIATIONS
Section 1. The name of this organization shall be Willow Glen Garden Club, hereinafter referred to as WGGC.
Section 2. The organization shall be a member of California Garden Clubs, Inc.
 
Article II – OBJECTIVES 
The objectives of the Club shall be to encourage and promote further interest in, and the development of, all aspects of gardening horticultural, gardening, floral and landscape design, plant and bird life and appreciation of natural beauties.
 
Article III – MEMBERSHIP AND DUES
Section 1. Membership is open to all interested in meeting the clubs objectives.
Section 2. Those interested in becoming a member may attend up to two meetings before joining. 
Section 3. Those interested in joining shall submit an application form to the Membership Chair. The form shall be accompanied by payment of dues. The Membership chair shall introduce the new member at the next meeting. 
Section 4. Annual dues are payable on July 1st and delinquent on September 15th. Dues are $50 per year. Dues are payable to the Willow Glen Garden Club and given t to the Membership Chair.
Section 5. Members planning to resign from the club shall notify the Membership Chair. 
Section 6. A member that is delinquent with dues will be removed from the membership role.
Section 7. Members seeking reinstatement shall notify the Membership Chair and reapply with payment of dues.
 
Article IV – OFFICERS AND THEIR DUTIES
Section 1. The elected officers of the club shall be the President, Vice President, Secretary, and Treasurer
Section 2. The President shall: (a) be the chief executive officer and official representative of WGGC; (b) preside at all meetings of the executive committee; (c) appoint the parliamentarian, all chairmen of standing and special committees (except the nominating committee); (d) be an ex-officio member of all committees, except the nominating committee; and (e) perform all duties pertaining to the office.
Section 3. First Vice President, in their order, shall: (a) perform the duties of the president in the absence of or at the request of the president; and (b) accept a chairmanship as assigned by the president; (c) all committee chairs report to and will submit their events for approval one month in advance to be added to the calendar, but otherwise self-direct the times, places, activity and enrollment to attend their events.
Section 4.  The Secretary shall: (a) submit minutes to someone for proofreading; (b)keep the minutes of meetings and distribute to membership one week before the next monthly meeting; (c) maintain a file of amendments to bylaws and standing rules; (d) write and distribute the newsletter; and (e) communicates information to the membership.
Section 5. The Treasurer shall: (a) receive all monies collected in the name of WGGC; (b) deposited all monies in the name of WGGC with a bank(s) authorized by the executive board in designated general or specific accounts; (c) administer WGGC funds as authorized by the executive board; (d) issue checks for payment of bills and to award winners; transfer funds; sign all checks; keep receipted bills on file; (e) prepare financial statements for the executive board of director’s meetings; (f) monitor bank account(s) to ensure they do not exceed the limit insured by the FDIC; (g) make monthly and annual reports and shall file all necessary tax forms, in addition to such other duties as the President shall designate; (h) the Treasurer’s books shall be open for inspection by the Executive Board at any time.

Article V – NOMINATIONS AND ELECTIONS
Section 1.
(A) When elected and term of office:
Officers shall be elected at the April club meeting
Term of office shall be one year and term begins September of each year.
(B) Eligibility:
All officers shall hold membership in WGGC
An officer may serve more than one term if elected to do so.
The president and first vice president shall have served at one or more years on the executive committee
The treasurer shall have knowledge of banking procedure and of recording financial transactions.
(C) Elections:
Nominations of officers take place in April
Elections are held at the May meeting
Vote shall be by ballot unless there is only one candidate for each office, when election shall be held by voice vote.
A majority vote shall elect.
(D) Vacancies:
In the event of a vacancy in an elected office, the president shall be empowered to appoint an interim officer, such appointment to be approved by the executive committee.
In the event of a vacancy in the office of president, the vice president shall succeed. If the vice president declines, the vacancy shall be filled by the executive committee.

Article VI – MEETINGS
General membership meeting held once per month.

Article VII – EXECUTIVE COMMITTEE
Section 1. Executive Committee shall be comprised of President; Vice President; Treasurer;  and Secretary. A majority shall constitute a quorum.
Section 2. Executive board shall meet each month prior to the general meeting at a time designated by the President. Additional meetings may be called by the President. Any recommendations or actions taken shall be made part of the minutes of the next monthly meeting.
Section 3. The committee may conduct business by electronic meeting or by mail (electronic or postal). Any action taken shall be announced and made part of the minutes of the next executive committee meeting.
 
Article VIII – CHAIRMEN AND COMMITTEES
Section 1. There shall be such standing committees as are necessary for the operation of the club.
Section 2. The President shall appoint chairmen.
 
Article IX – AMMENDMENTS Bylaws may be amended by ⅔ vote of the membership. Membership shall be notified one month before the proposed vote on the bylaw change.
 
Article X – LIABILITY INSURANCE Shall be maintained by the club. The annual rate shall be determined by CGCI.

Article XI – PARLIMENTARY AUTHORITY – The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the club may adopt.

Article XII – FINANCES
Section 1. The fiscal year shall be from July 1 through June 30
Section 2. Accounts of the treasurer shall be reviewed annually at close of the fiscal year by the Executive Committee.

Article XIII – CIRCLE OF WILLOWS
The Circle of Willows was established in 2022 to honor those who have given extraordinary length of service to WGGC. Membership requires recommendation by the executive committee and which may occur at any meeting.

Article XIV – DISSOLUTION
Dissolution of the club shall be approved by 2/3 majority of membership.

Article XV  – Amendment to the By-laws Requirements to be exempt as an Organization described in section 501(c)(3) of the Internal Revenue Code

Section 1. Said organization is organized exclusively for charitable, educational, or scientific purposes, including, for such purposes, the making of distributions to organizations that qualify under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 2. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
Section 3. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Section 4. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 5. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.